Project IDBadge!
Date : Saturday, October 3, 2009
Time : 23:50
Title : Behind the Scenes: Planning


Hi Guys!

(I got the permission from our Assistant Group Leader, Shi Hui to blog this time. So it's official!)

Shi Hui has been always showing you guys Pictures of "behind the scenes", where we have Hype-Ups (Briefing session) and Curtain Calls (Debriefing session) for both Dunman and RV. What you supporters and Volunteers don't see is the preparation of the project itself!

To ensure "Behind the Scenes" lives up to its name, I decided to tell you guys about how we, the EXCO members plan IDbadge! Maybe some of you can pick up some skills from us :D (And I'm so bored now. I'm literally rotting at home everyday)

As you know, the 4 EXCO members are from different schools. This is a good AND a bad point. Good in a sense that we can reach out to more people, and have a much bigger combined social circle (which means... MORE lobang!) Bad because we do not get to discuss face-to-face in meetings L and we live far apart. Brigitte lives in some place which till today, I don't know where it is on the Singapore map. (/Edit: Brigitte says: "ITS ON THE RED LINE!!")

Also, this group is formed as a result of our cause. So we are always motivated to reach our goals. State your goals right from the start of project, and constantly remind yourself about those goals. There was this instance, when we are discussing on how to increase sales, and the idea of marking down the price of our badges was on the table. Hui Shan (the Group Leader) immediately pulled us back by reminding us of the purpose of the project: not to sell the most badges, but more importantly to raise awareness than funds. That's where we put our thoughts back to track.

Next, the group focused a lot on our volunteers. Okay... we did not have alot of volunteers. Just 116 volunteers for sales to be exact. We do not want to have a very big group of volunteers, for the simple reason that they would not learn much from it. We want our volunteers to learn as much as we do in this project. And by having a small number of volunteers, we can pay more attention to each volunteer. By the end of both school's sales, I am confident to say that I know the majority of the volunteers, and still remain in contact with them after the project. We did many many special things for our volunteers. To sum them up, I've done a Mind Map of all things VOLUNTEER! (yea... I'm so bored that I did that): (Click to see it bigger yea? must save space...)



Yep! That's all I can think of now. I will update the Mind Map when I discover more information. I think we treat our volunteers very well! Don't you agree?


Also, we believe it or not, we had a SOP for Sales! here's a simplified version, of our weekly routine in this project.

Day

Procedures

Sunday (After sales)

Group meeting:

  • Venues for next week
  • Manpower allocation
  • Volunteer allocations
  • Reflection of problems faced and brainstorm for solutions- Improvements made to the next Sunday's sales

Monday

Email the volunteers:

  • The coming Sunday's sales details
  • Total amount of money raised by the volunteers on the previous sales day
  • Reminder to SMS one of our ExCo to confirm individual attendance

One ExCo to bring the money raised from Sunday's sales personally to Metta Home

One ExCo to collate and update the number of CIP hours, the number of badges sold and the amount of money raised by each individual for the previous sales day onto a document in MESH Live folder

Tuesday

Wednesday

Thursday

Group leaders (Volunteers) to email us reflections done by each volunteer

Two ExCo to call the volunteers to confirm their attendance for the coming Sunday's sales

Friday

Collation of total attendance (with reasons for absence) for the coming sales and uploaded onto MESH Live folder (its a folder syncing software, across all the member's computers)

Saturday

Packing the badges required into individual groups for the next day's sales

Packing the files for each ExCo (1 file per venue, with printed documents such as each volunteer's sales 'license')

Online meeting at night to confirm the next day's procedures and remind each other of their job scopes

Sunday

Meet up on hour before the time for volunteers to report:

  • ExCo's breakfast together
  • Distribution of badges and documents according to each venue

Meet up with the volunteers and briefing (e.g. encouraging them to sell in pairs and how to handle the money from public) x 2 sessions

After sales meeting…. (refer to top)


Hm.. I think that's it for now! Will talk more "Behind the Scenes" soon yea?

Oh wait. Before I forget, the EXCO team just went to the YFC Final interview! We presented to 2 super nice people! If you are the judges reading this, THANKS for your time! I hope u had fun listening to as much as we presenting it J . We took a photo after the interview! its like the offcial end of Project IDbadge (the fundrasing part)

CIMG1195

Till next time,

Rui De

PR Director, Project IDbadge
  • About the Project.

    • IDbadge logo
    Project IDbadge is a team competing in the Citibank-YMCA Youth for Causes 2009.
    We will be selling badges designed by volunteers to spread the awareness of the Intellectually Disabled.

  • The Team.

    • Group Leader: Hui Shan
    A. Group Leader: Shi Hui
    Treasurer: Brigitte
    PR Director: Rui De
    Advisor: Jessica
    Creative Director: Melvin

  • Goals.

    • 1) To raise AWARENESS for the Intellectually Disabled
    2) To raise FUNDS for Metta Home
    3) To let VOLUNTEERS have fun and learn
    4) To make the CLIENTS happy!

  • Number of people visited




  • links.

    • Facebook
    Metta Home
    Youth For Causes 2009
    Download Info Sheet



  • archives

    • May 2009
    June 2009
    July 2009
    August 2009
    September 2009
    October 2009


  • Credits

    • Designed by { cheyenne tay }
    Thankful to { blogskins l xox }
    Blogged to { 53-percent }